Toolfy Pricing Overview
Choose between three plans, pay monthly or annually, and start with a 14-day free trial (no card required). Annual billing charges you once per year and effectively gives you two months free. Upgrade or downgrade whenever you need — Toolfy prorates charges automatically.
Need a full sales breakdown instead? Visit the public pricing page.
Plan pricing at a glance
Prices below show the monthly amount. Annual pricing bills once per year but averages out to the “per month (annual)” column after the two-month discount.
Solo
Solo operators who need everything in one place.
£49
per month, billed monthly
$59
per month, billed monthly
£41 / $49
per month equivalent, billed annually
Team
Crews that need coordination, reminders, and SMS.
£99
per month, billed monthly
$129
per month, billed monthly
£83 / $109
per month equivalent, billed annually
Business
Larger teams that need routing, white labelling, and concierge care.
£199
per month, billed monthly
$259
per month, billed monthly
£166 / $217
per month equivalent, billed annually
What each plan includes
Every plan unlocks quotes, jobs, invoices, and payment collection. Use the table below to decide which limits and communication tools you need.
Solo
Solo operators who need everything in one place.
- 1 user, unlimited jobs and customers
- Email reminders with 100 branded sends/month
- Bring your own Twilio number for SMS (pay the carrier directly)
- Stripe payments with next-day payouts
Team
Crews that need coordination, reminders, and SMS.
- Up to 5 users with roles & permissions
- Reusable line items, quote approvals, saved schedule views
- 100 SMS reminders included each month (UK & US numbers)
- Priority chat support and branded customer portal
Business
Larger teams that need routing, white labelling, and concierge care.
- Unlimited users, route optimisation, and travel buffers
- 300 SMS reminders included each month + concierge top-ups
- Remove Toolfy branding with a fully white-labelled portal
- QuickBooks-ready exports, deeper reporting tools, success reviews
Payment processing & platform fee
Toolfy uses Stripe for card, ACH (US), and wallet payments. You pay Stripe’s standard rate plus Toolfy’s platform fee when you collect money directly through Toolfy.
Stripe fees
Stripe bills you per transaction. For example, domestic UK cards are 1.4% + 20p, while typical US cards are 2.9% + 30¢. You see Stripe’s fees itemized on your payout and in the reconciliation guide.
Toolfy platform fee (1%)
- • Applied only when you charge customers through Toolfy (card, ACH, payment links).
- • Covers payout tracking, the customer portal, fraud tooling, and same-day reconciliation.
- • Appears as “Toolfy platform fee” on invoices in Billing History.
- • Manual/offline payments you log yourself are free.
Usage-based charges & limits
Most Toolfy features are included in your plan price. The items below are either metered or trigger alerts when you’re close to plan limits so you can decide whether to upgrade.
SMS reminders
- • Solo: Bring your own Twilio number and pay your carrier directly.
- • Team: 100 SMS included monthly (UK + US). Extra usage bills at £0.01/SMS or $0.012/SMS and appears on your Toolfy invoice.
- • Business: 300 SMS included monthly + optional concierge top-ups at the same pass-through rate.
- • Usage resets on your bill date. Unused credits don’t roll over.
Team members & storage
- • Solo includes 1 user, Team includes up to 5, and Business is unlimited. To add more technicians on Solo or Team, switch plans in Upgrade or Downgrade Your Plan.
- • Each plan includes pooled storage for job photos and files. Toolfy emails you at 80% usage and shows an “Extra storage” line item before billing additional space.
- • Storage add-ons are billed with your subscription and visible inside Billing History.
API & workflow limits
Each plan includes API limits suitable for its typical team size (Solo: 60 requests/minute, Business: 300/minute). Toolfy surfaces usage inside Settings → Subscription so you can monitor calls before automated workflows are rate limited. Reach out to billing@toolfy.io if you need custom limits.
Trials, billing, and switching plans
You can manage everything under Settings → Subscription. Toolfy gives plenty of notice before any change bills.
14-day free trial
Every plan starts with a full-access trial and no credit card. When the trial ends, add a card in Settings → Subscription to continue. If you don’t add a card, your workspace switches to read-only after the trial.
Monthly vs. annual billing
Switch billing cadence anytime. Moving to annual billing charges you for 12 months minus any unused monthly time (a prorated credit). Switching back to monthly generates prorated credits as well. See Manage Your Subscription for step-by-step instructions.
Upgrades & downgrades
Toolfy automatically calculates prorated charges or credits the moment you change tiers. Review impacts (like team seats or reminders) before confirming. Learn more in Upgrade or Downgrade Your Plan.
Billing transparency
Every invoice itemizes subscription fees, usage (SMS, storage), and platform fees. Download receipts and past invoices in Billing History & Invoices.
Need help choosing?
Email support@toolfy.io with your team size, current software, and goals (faster invoicing, dispatch accuracy, etc.). We’ll recommend the right plan and share billing-friendly quotes if you need to expense Toolfy internally.